Firm Support Specialist

Company Profile:

At FORVIS, your career is designed with a purpose. We want our team members to thrive professionally and feel the impact their work yields when serving clients, industries, and local communities. This starts by empowering team members to design a career journey that leverages their skills and fuels their passions.

Creating a best-in-class employee experience is at the heart of our vision for the future. With several industry focus areas, multiple service lines, and locations in five geographical regions across the country to choose from, the opportunities for your career are without limit.

About FORVIS

FORVIS is a Top-10 professional services firm providing assurance, tax, and advisory services, driven by our commitment to using our forward vision to provide rewarding career opportunities and deliver unmatched client experiences. Learn more at FORVIS.com

Design your career with purpose at FORVIS. For more information about our firm locations, visit FORVIS.com. FORVIS, LLP is an equal opportunity/affirmative action employer. Employment selection and related decisions are made without regard to age, race, color, sex, sexual orientation, national origin, religion, genetic information, disability, protected veteran status, or other protected classifications.

It is FORVIS's standard policy not to accept unsolicited referrals or resumes from any source other than directly from candidates.

• FORVIS expressly reserves the right not to consider unsolicited referrals and/or resumes from vendors including and without limitation, search firms, staffing agencies, fee-based referral services, and recruiting agencies.
• FORVIS further reserves the right not to pay a fee to a recruiter or agency unless such recruiter or agency has a signed vendor agreement with FORVIS.
• Any resume or CV submitted to any employee of FORVIS without having a FORVIS vendor agreement in place will be considered the property of FORVIS.

Requisition Number: 2236068

Position Title:

External Description: Description & Requirements

The Firm Support Specialist I role is responsible for providing assistance to employees and partners of Forvis Mazars by assisting in various administrative and operational tasks. This is a highly visible position that serves as the first point of contact for clients, visitors, and staff, ensuring a welcoming and efficient environment. This role is responsible for managing front desk operations, providing administrative support, and oversees the upkeep and functionality of office facilities. A positive attitude and the ability to work in a team environment as well as independently is a must.

What You Will Do:

The Firm Support Specialist I role is responsible for providing assistance to all employees and partners by assisting in various administrative and operational tasks. This is a highly detailed position that requires strong adherence to quality control standards.

The essential duties and responsibilities include, but are not limited to, the items listed below. Other duties may be assigned as necessary.

• Provide support for Forvis Mazars Partners and Managing Directors to manage calendars, schedule meetings, travel logistics (booking flights, accommodations, and transportation) and handle correspondence.
• Oversee day-to-day office operations such as maintaining office supplies, equipment, and facilities.
• Handle all aspects of incoming and outgoing mail and packages
• Maintain break rooms, kitchen, and social hub areas to ensure cleanliness and functionality, including servicing brewers, restocking beverage and snack stations, replenishing kitchen supplies, placing orders as needed, loading/unloading dishwasher, and perform additional related tasks as required.
• Handle incoming phone calls for multiple offices and related switchboard tasks with a lasting, positive impression of the Firm.
• Greet and assist visitors, clients, and employees in a positive, professional, and courteous manner.
• Perform all aspects of facility support.
• Ensure a clean, organized, and efficient office environment.
• Assist with planning and execution of local events, meetings, and/or conferences.These local events will be those onsite and offsite.
• Serve as a central point of contact for internal and external inquiries and routing them to the appropriate individuals.
• Finalize documents in an electronic format such as pdf document or Word document and proper filing/organization of those documents.
• Prepare documentation for client delivery (print/bind/saving to external drive).
• Preparing and sending client invoices as requested.
• Entering supplier invoices to be processed for review and payment.
• Complete special projects as assigned.
• Assist with placing catering orders, set up and clean up.
• Liaise with IT to troubleshoot IT related hardware and software issues as requested (IT Liaison).
• Prepare and send documents for electronic signature.
• Maintain records and reconciliation of business expenses charged to the firm credit card.
• Work with new hire coach and guide to prepare for new hire Day 1 experience.

Core Competencies:

• Ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism.
• Must be able to maintain and protect confidential matters.
• Strong proofreading and editing skills.
• Attention to detail and strong organizational skills while working under deadlines.
• Prompt, reliable, and dependable.
• Pleasant and approachable demeanor with an ability to handle interruptions.
• Willingness to cross-train and work as part of a team.
• Tech-savvy and agile, with strong technical aptitude and high adaptability; comfortable and capable of quickly learning and mastering both new and existing technologies.
• Availability to work the following hours: Monday - Friday 8:00am-5:00pm EST, with opportunity for additional hours when needed.

Minimum Qualifications:

• High school diploma or equivalent
• Proficient in Microsoft Office Suite

Preferred Qualifications:

• Associate's Degree
• 1+ year of related administrative experience

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City: Tysons

State: Virginia

Community / Marketing Title: Firm Support Specialist

Location_formattedLocationLong: Tysons, Virginia US

CountryEEOText_Description:

With a legacy spanning more than 100 years, Forvis Mazars is committed to providing a different perspective and an unmatched client experience that feels right, personal and natural. We respect and reflect the range of perspectives, knowledge and local understanding of our people and clients. We take the time to listen to deliver consistent audit and assurance, tax, advisory and consulting services worldwide.

We nurture a deep understanding of our clients’ industries, delivering greater insight, deeper specialization and tailored solutions through people who listen to understand, are responsive and consult with purpose to deliver value.

About Forvis Mazars, LLP

Forvis Mazars, LLP is an independent member of Forvis Mazars Global, a leading global professional services network. Ranked among the largest public accounting firms in the United States, the firm’s 7,000 dedicated team members provide an Unmatched Client Experience® through the delivery of assurance, tax, and consulting services for clients in all 50 states and internationally through the global network. Visit forvismazars.us to learn more.

Forvis Mazars, LLP is an equal opportunity/affirmative action employer. Employment selection and related decisions are made without regard to age, race, color, sex, sexual orientation, national origin, religion, genetic information, disability, protected veteran status, gender identity, or other protected classifications.
It is Forvis Mazars, LLP standard policy not to accept unsolicited referrals or resumes from any source other than directly from candidates.

Forvis Mazars, LLP expressly reserves the right not to consider unsolicited referrals and/or resumes from vendors including and without limitation, search firms, staffing agencies, fee-based referral services, and recruiting agencies.
Forvis Mazars, LLP further reserves the right not to pay a fee to a recruiter or agency unless such recruiter or agency has a signed vendor agreement with Forvis Mazars, LLP.Any resume or CV submitted to any employee of Forvis Mazars, LLP without having a Forvis Mazars, LLP vendor agreement in place will be considered the property of Forvis Mazars, LLP.