Firm Support Specialist

Company Profile:

At FORVIS, your career is designed with a purpose. We want our team members to thrive professionally and feel the impact their work yields when serving clients, industries, and local communities. This starts by empowering team members to design a career journey that leverages their skills and fuels their passions.

Creating a best-in-class employee experience is at the heart of our vision for the future. With several industry focus areas, multiple service lines, and locations in five geographical regions across the country to choose from, the opportunities for your career are without limit.

About FORVIS

FORVIS is a Top-10 professional services firm providing assurance, tax, and advisory services, driven by our commitment to using our forward vision to provide rewarding career opportunities and deliver unmatched client experiences. Learn more at FORVIS.com

Design your career with purpose at FORVIS. For more information about our firm locations, visit FORVIS.com. FORVIS, LLP is an equal opportunity/affirmative action employer. Employment selection and related decisions are made without regard to age, race, color, sex, sexual orientation, national origin, religion, genetic information, disability, protected veteran status, or other protected classifications.

It is FORVIS's standard policy not to accept unsolicited referrals or resumes from any source other than directly from candidates.

• FORVIS expressly reserves the right not to consider unsolicited referrals and/or resumes from vendors including and without limitation, search firms, staffing agencies, fee-based referral services, and recruiting agencies.
• FORVIS further reserves the right not to pay a fee to a recruiter or agency unless such recruiter or agency has a signed vendor agreement with FORVIS.
• Any resume or CV submitted to any employee of FORVIS without having a FORVIS vendor agreement in place will be considered the property of FORVIS.

Requisition Number: 2233671

Position Title:

External Description: Description & Requirements

As a Firm Support Specialist your key role is to create a welcoming and professional first impression by greeting clients and guests who arrive at our Forvis Mazars office. Additionally, you will assist the team in various administrative capacities. Timely arrival and effective communication skills are necessary along with a dedication to providing Unmatched Client Service.

How you will contribute:

• Mail services including: Sorting and delivering incoming mail and packages, posting outgoing mail and delivering to post office pickup point prior to posted USPS pickup times, including certified mail and outbound overnight mail, Picking up internal mail
• Printing services including: Printing and binding financial reports and other documents, Running large photocopy projects
• Supply Management including: Maintaining relationships with supply vendors
• Keeping track of inventory of office and printed supplies and recommending orders as appropriate
• Serving as liaison to building maintenance by assisting in assessing facility improvement opportunities (needed repairs, routine maintenance, etc.)
• Maintain relationships with vendors who support the physical office and office equipment
• Serve as first-level support for troubleshooting facilities and office equipment issues
• Provide backup coverage for other support personnel
• Assist with:
• Answering calls and greeting clients and guests at the front desk
• Maintaining FedEx/UPS and other supplier accounts
• Maintaining common spaces (e.g., meeting rooms, lobby, break room, etc.)
• Assisting in other administrative functions (filing, typing, proofreading, tax processing support, etc.)
• Other duties as assigned

We are looking for people who have Forward Vision and:

• Attention to detail
• Must work well in a team environment
• Demonstrated ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines
• Excellent grammar & proofreading skills
• Problem-solving & resolution ability
• Strong communication skills
• Ability to work overtime as needed

Minimum Qualifications:

• High School Diploma or equivalent; Completed coursework from an accredited college/university is preferred
• 1 year or more of experience in a professional office environment preferred
• Proficiency with Microsoft Office Suite (Word, Excel, and Outlook)

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City: Indianapolis

State: Indiana

Community / Marketing Title: Firm Support Specialist

Location_formattedLocationLong: Indianapolis, Indiana US

CountryEEOText_Description:

With a legacy spanning more than 100 years, Forvis Mazars is committed to providing a different perspective and an unmatched client experience that feels right, personal and natural. We respect and reflect the range of perspectives, knowledge and local understanding of our people and clients. We take the time to listen to deliver consistent audit and assurance, tax, advisory and consulting services worldwide.

We nurture a deep understanding of our clients’ industries, delivering greater insight, deeper specialization and tailored solutions through people who listen to understand, are responsive and consult with purpose to deliver value.

About Forvis Mazars, LLP

Forvis Mazars, LLP is an independent member of Forvis Mazars Global, a leading global professional services network. Ranked among the largest public accounting firms in the United States, the firm’s 7,000 dedicated team members provide an Unmatched Client Experience® through the delivery of assurance, tax, and consulting services for clients in all 50 states and internationally through the global network. Visit forvismazars.us to learn more.

Forvis Mazars, LLP is an equal opportunity/affirmative action employer. Employment selection and related decisions are made without regard to age, race, color, sex, sexual orientation, national origin, religion, genetic information, disability, protected veteran status, gender identity, or other protected classifications.
It is Forvis Mazars, LLP standard policy not to accept unsolicited referrals or resumes from any source other than directly from candidates.

Forvis Mazars, LLP expressly reserves the right not to consider unsolicited referrals and/or resumes from vendors including and without limitation, search firms, staffing agencies, fee-based referral services, and recruiting agencies.
Forvis Mazars, LLP further reserves the right not to pay a fee to a recruiter or agency unless such recruiter or agency has a signed vendor agreement with Forvis Mazars, LLP.Any resume or CV submitted to any employee of Forvis Mazars, LLP without having a Forvis Mazars, LLP vendor agreement in place will be considered the property of Forvis Mazars, LLP.